Using Nucleus One for Tabletop Roleplay

Using Nucleus One for Tabletop Roleplay

Notes

Product: Nucleus One

Best For: Administrators

Industry: All

Summary: This article explores how Nucleus One can be leveraged as a comprehensive tool for managing a tabletop RPG campaign, outlining steps for both administrators (Game Masters) and users (players).


A tabletop RPG is a game where players describe their actions, and a Game Master narrates the story, often using dice rolls to determine the outcome of events. The document you're viewing, "Using Nucleus One for Tabletop Roleplay," suggests how to use Nucleus One as a tool for managing a TTRPG campaign, with sections for both administrators (Game Masters) and users (players).

Steps for Admins

In this scenario, the admin is Game Master of the TTRPG campaign.

1: Project


Add a new project. Name the project just “Campaign”, or the specific name of your campaign.

2. Fields


Navigate to your new project, Campaign, then to Settings. Navigate to Fields. 


Add the following fields:

  • Player Name

  • Character Name

  • Character Class


3. Tags


Navigate to your new project, Campaign, then to Settings. Navigate to Tags. 


Add the following tags:

  • Character Sheet

    • Fields: Player Name, Character Name, Character Class

  • NPC Stat Block

  • Lore Notes


The ladder 2 tags will be used by the Gamemaster, to label their personal documents to be used in the campaign.


4. Assets


Navigate to your new project, Campaign, then to Settings. Navigate to Assets. 


Add the Character(Characters) asset, with the following settings:

  • Fields: Character Class, Character Name, Player Name

  • Field for item naming: Player Name

  • Requirements, Tags for documents: Character Sheet



5: Workflow Process


Navigate to your new project, then to Settings. Navigate to Workflow Processes.


Click on the plus icon, and name your workflow process.


Add the following Workprocess Items:

  • Trigger: Tag Update

    • Tags: Character Sheet

  • Action: Asset

    • Asset: Character

  • Action: Email

    • To: Admin

    • Subject: New Character Created

    • Body: New character created.

    • Attach Document







The process detects when a new Character Sheet is created. This generates a new asset, and notifies the admin.

6: Form Template

Create a Submission Form linked to the Character Sheet tag, including Player Name, Character Name, and Character Class at minimum. You can either make this from scratch, or upload your own blank character sheet like the one below.




Ensure that the form is set for public access.

Steps for Users

In this scenario, the users are the players of the TTRPG campaign.


  1. The Game Master shares the link to the character sheet form.
  2. Players fill out the character sheet fields, and submit them. The Game Master will be notified when the form is submitted, through email.
  3. A new asset is created, containing the player’s character sheet. Users can add additional documents to this character sheet for additional character information.
Problems Solved

This system solves the following problems in a TTRPG environment:

  1. Character Sheet Management: Provides a structured way for players to create and submit character sheets, and for the Game Master to organize and access them.
  2. Automated Character Asset Creation: Automatically generates a new asset for each character sheet submitted, streamlining the process of adding new characters to the campaign.
  3. Game Master Notification: Notifies the Game Master via email when a new character is created, keeping them informed of new player submissions.
  4. Centralized Campaign Information: Allows the Game Master to use tags for organizing personal documents like "NPC Stat Blocks" and "Lore Notes," creating a central repository for campaign information.
  5. Public Access for Character Submission: Enables easy access for players to submit their character information through a public form.
  6. Additional Character Information Storage: Allows users to add supplementary documents to their character sheets for more detailed character information.

  7. Conclusion

Nucleus One provides a robust solution for managing a tabletop RPG campaign by centralizing character information, automating asset creation and notifications for the Game Master, and offering a public-facing submission form for players. This system streamlines various organizational tasks, allowing both Game Masters and players to focus more on the game itself.



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